Re: Club Charter?
3. A document outlining the principles, functions, and organization of a corporate body; a constitution: the city charter.
In this case it is the document that defines HFDS, the purpose, the organization, how meetings are organized, how votes are handled, which official positions exist, the creation of committees, and the election of officers, etc.
Re: Club Charter?
Yeah, that would be nice to look at. I think Birdshot has most of that info covered on our website. We have a purpose and mission statement. We list our staff info. Our meetings are private and we have a Board of Directors that vote on major issues. I think that covers it. Let me know if Birdshot is missing anything.
Re: Club Charter?
It ain't gonna be pretty, but I found this among the remnants of the old website info I still had on disc.
The Houston Flying Disc Society, herein and elsewhere to be referred to as the "HFDS" and the "Club", sets forth in this charter, the structure of the club and the rules to be adhered to by it's members and officers.
The HFDS has two major functions:
1. To develop disc golf activities for our membership which will be competitive, fair, and fun.
2. To support and promote the sport of disc golf and disc sports in general.
ARTICLE II MEMBERSHIP
Membership in the Club has certain rights, responsibilities, and entitlements. Active membership is attained and maintained by paying annual dues. Membership dues are to be established by the Club through the referendum process.
Each active member has the right to vote in all Club elections and to hold office in the Club.
Members assist the HFDS by:
1. Supporting the Club and its members.
2. Participating in a competitive, fair, fun, and responsible manner at any event.
3. Attending Club meetings and events.
4. Supporting and promoting the sport of disc golf and disc sports in general.
5. Giving assistance to new or potential players.
6. Providing assistance on Club projects.
7. Serving as a resource for course maintenance when needed.
8. Maintaining active membership status.
Active HFDS Members are entitled to receive:
1. A one year membership in the Club.
2. A personalized membership card with permanent member number.
3. The HFDS UPDATE Newsletter.
4. Discount prices for selected club merchandise.
5. Discount entry fees for official HFDS organized events that are solely of the Club origin.
E. SUSPENSION OF MEMBERSHIP
A member may be suspended by the President for any of the following:
1. Unsportsmanlike conduct, such as: loud cursing, throwing things in anger (other than discs in play), or overt rudeness to anyone present.
2. Willful destruction or abuse of plant or animal life, course hardware, or any other property considered part of the disc golf course or the park.
3. Cheating - a willful attempt to circumvent the rules of play.
4. Activities that are in violation of the law, park regulation, or disc golf course rules.
The suspension continues until the next regularly scheduled Club business meeting. A 2-to1 quorum vote is to be held at the meeting to withdraw the suspension. The suspended member has the right to address the Club prior to the vote.
ARTICLE III ADMINISTRATION
A. ELECTED OFFICERS
The offices described in this part constitute the primary duties of the Club. It is the duty of each elected officer to do their best to serve the Club and fulfill their responsibilities. Officers are required to attend Club meetings. Only active members may run for, be elected to, and hold office. It is recommended that each Club officer be a PDGA Official in good standing.
The President is to preside over Club meetings and direct the overall activity of Club functions. The President shall accept applications for and appoint volunteer positions to perform Club duties as needed. This officer is required to be a PDGA Member in good standing at the time of accepting office.
The President shall have the authority to suspend the membership of any member as described in II.E.
Director of Finance
The Director of Finance will hold Club funds, disperse Club funds as needed, and publicly confirm the financial responsibility of the Club. This Officer shall provide financial activity reports of Club funds on a monthly and annual basis.
Director of Membership
The Director of Membership is responsible for overseeing all aspects of membership including but not limited to the Club database, correspondence with new or renewing members, and for providing an active membership list on a monthly basis to the officers. Provisions are to be made for a Club phone and address book for the general membership and for supporting the other officers as needed regarding the Club database.
Director of Promotions
The Director of Promotions is responsible for overseeing all aspects of promotions and media coverage for Club events. Provisions are to be made for promotional materials for all HFDS events and for a Club calendar of events.
Director of Compliance - Sergeant-At-Arms
This office has two major functions: Oversight of Club activities as appropriate to PDGA and WFDF rules; maintain order and calm at Club meetings. This officer is required to be a PDGA Official in good standing at the time of accepting office.
Removal from Office
Any officer may, at any time during the term of office, be removed from office for cause by 2 to 1 quorum vote. A special election may be held to fill the office.
Club elections will be held each October and will be conducted by popular vote through anonymous ballot. Ballots shall be counted at the regular November Club Meeting. Only active members are eligible to vote in Club elections. The elections are to be used for electing Club officers, voting on referendums, and taking polls of the membership.
The President Elect and other newly elected officers will accept office at the start of the regular January Club Meeting.
Special elections may be called for by a 2 to 1 quorum vote during a regularly scheduled monthly meeting. Special elections will be conducted according to III.B.1. except the date shall be decided by quorum.
C. APPOINTED POSITIONS
The president shall accept applications from and choose volunteers for positions required by continuous Club functions. These appointments are to be confirmed by the members in attendance at the next regularly scheduled Club business meeting.
By accepting these appointments, the Volunteer Staff agree to do their best to serve the Club. The Volunteer Staff are required to attend the scheduled Club meetings. Any capable active member can be appointed these duties.
The President can make temporary appointments of volunteers for specific duties as needed. If the duties are determined to be required on a permanent basis, the appointment shall be approved by a majority of the present active members at the next regular Club meeting.
D. REFERENDUMS AND POLLS
Some items of Club business may be considered too important to decide by vote in the regular monthly meeting and be put to vote to the entire membership through the Annual or a special election. These items are to be known as "Referendum Items" and shall be considered binding. Referendum Items require only a majority vote unless otherwise specified by a 2 to 1 quorum vote or as specified elsewhere in this charter such as Article IV.
Other items may be put to the membership either during the annual, by special election, or by informal polling to gauge support for or against ideas and shall be referred to as "Non-Binding Referendum Items"
1. Monthly Business Meetings
There is to be a gathering of the Club membership at least once a month to discuss and conduct the Club business. A minimum number of active members (a quorum) must be present to conduct certain Club business as defined elsewhere in this Charter. A quorum is defined to be an assembly of at least nine active members. The meetings are to be held with regard to the spirit of parliamentary procedure.
2. The HFDS Update Newsletter
The Club is to provide a newsletter to the membership on a schedule to be decided during the regularly scheduled Club meetings.
3. Irregular Meetings
The Club may at times be called to assemble for special reasons such as to confer on Club issues or to provide support and/or assistance for Club events.
ARTICLE IV RESTRICTIONS
This Charter may be amended only with a 2 to 1 referendum vote during the annual or a special election with the entire active membership eligible to vote. An announcement of the referendum must be made to the membership no less than two times prior to the vote on the amendment.
"You can jump into a ring with a dozen clowns and begin reciting Shakespeare, but to the audience, you're just the 13th clown." - Anon
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