Meeting Minutes

[bettercounsel]

July 5 , 2011

15 Attendees: Richard F., Randy S., Derek L., Stefani L., Patrick B., Lance C., Mister Ed., Conrad J., Billy G., Larry K., Jim G., Jeff M., Paul W., Susan M., and one other person.

Old Business:

Financial Report reviewed and approved, $7,331.46

Membership Report Approaching 120 Members

Promotions Report Awaiting final price on the HFDS stamped discs for Ace Run est. ~$1,600 to ~$1,800. Club authorized $1,800

T. C. Jester Redesign club votes in favor of underwriting $1,500 for baskets, for Jester 21 hole re-design, additional donations and fund raising to be sought

Additional Fund raising for Concrete for Moffitt

(1) HFDS sets $7,200 fund raising goal ($200 per tee-box) and set a goal to raise the funds by Nov. 1st;

(2) A Bag Tag Challenge Mini on Aug. 6th (Billy, Lance and Conrad) in the afternoon @ Moffitt $10 entry plus purchase of a Tag which is retailing $10 (meaning must have a Concrete for Moffitt bag tag to participate);

(3) Poll regarding how much should HFDS underwrite for installation of concrete tee-boxes on members only area of the website indicated 1 against, 3 for $1,000, 2 for $1,500, 3 for $2,000 and 1 for all of it;

(4) Club votes to underwrite $1,500 for concrete; and

(5) Shawshank Fundraiser Tournament, Larry to make inquiry.

Fundraising Model is $6,400 + $800 donations:
(1) Net Sales of the HFDS Stamp Rocs and Buzzes ~$2,400;
(2) Expected Net Sales of Bag Tags ~$1,000;
(3) Three Fund raising Tournaments that Averages $1,000 revenue =$3,000; and
(4) Thus, an additional $800 will need to be raised by donations.
(5) Sponsorship Letter. Need to inquire with city again about recognition for the donor. In any event, need to finalize a sponsorship letter.

New Business:

1. $650 underwritten for new Map/sign at Bass both Powell and Wilmont, Neal D.’s bid accepted based upon scalability needed for a letter size brochure.
2. Disc Golf Application and HFDS Website Larry K. to obtain more information
3. Renew Website Larry requested to renew up to 10 years and incur up to approx. $100 expense to be reimbursed by the club.
4. Club votes approx. $460 in Basket Fund for Expansion of Jester this plus $1,500 underwrite described above meets goal necessary to make purchase of the necessary additional baskets. Club will conduct fund raising to recoup the expenditure.